5 reasons why businesses need a project manager

5 lý do doanh nghiệp cần một quản lý dự án (Project Manager)

Project management is an important job because it helps ensure that a company’s strategies and projects are completed to standards and on time. At the same time, it is considered an indispensable job for any business.

So why do companies need to manage projects? What do you know about project management? Let’s follow the following article by Ms. Uptalent to better understand this problem.

1- Project management method
2- The importance of project management
3- Why do companies need project management?

3.1- The objectives are not clear
3.2- Resources are not guaranteed
3.3- High risk
3.4- Poor product quality
3.5- Stagnation of the project

4- Difficulties in project management

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1- Project management method

Project management is the application of knowledge, skills, tools and techniques to successfully complete projects within time, cost and resource constraints.

Indeed, you will have to regularly carry out project management. It can be small things in life like organizing a party, an event, building a private house, etc. or more complex things like the construction of a building, an infrastructure, the development of a business, etc.

Project management will have some differences depending on the characteristics of each project. For example, construction project management will be different from business project management and the main difference is in the project management process. Additionally, to be able to manage projects effectively, you will need to distinguish projects from other types of work.

With the development of science and technology, businesses are forced to adapt as best as possible to modern technologies. This has strengthened the role of project management in achieving certain business objectives.

Each administrator will have a different way of implementing project management. However, their common goal is to accomplish the defined tasks as best as possible, to ensure the progress of the work, to meet the specific requirements of the project and to correct errors.

Currently, there are 6 commonly applied project management methods. These are the following methods:

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– Agile projects: this method is suitable for projects that require flexibility and have a high level of complexity or uncertainty. For example, developing a product or service that has never been done before. Agile originated in the software field, but today it is widely used in many different fields such as manufacturing, service, sales, marketing, and education.

– Waterfall model: this is the simplest method to understand and implement. This method of project management is based on a sequential, step-by-step design process. Waterfall is very suitable for large projects, with strict requirements for meeting phases and deadlines, or for projects that have been implemented several times, with a low probability of problems.

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– Lean management: this method includes principles and tools for systematic improvement that focus on creating value from the customer’s point of view and eliminating waste in the production or service delivery process. Lean is suitable for manufacturing companies, service providers such as healthcare, retail, banking, tourism, hospitals,… and even non-profit organizations.

– Sprint Project Management (Scrum): Scrum comes from an Agile software development process, so it follows Agile principles. Today, Scrum is widely applied in project management, from simple small-scale projects to large, complex projects.

– Boards and cards (Kanban): this method allows you to clearly see the tasks in the workflow. Kanban originated in the chemical industry, but is now used in many different industries due to its simplicity and ability to continually improve. Kanban is particularly suitable for projects with a high level of fluctuations, even on a daily basis.

2- The importance of project management

A project is an activity that includes many related tasks and must be completed within a given time frame, budget, and resources. The project outputs are specific products and services, and these products and services must meet certain requirements.

With the above characteristics, to be able to successfully complete the project, companies must have appropriate project management methods. Otherwise, it is likely that the project will face controversy due to unclear goals, lack of resources, unworkable plans, high risks, poor quality products, slow progress, etc.

Simply put, project management is a key factor in project success. In addition, good project management also helps companies improve the relationship between customers and the project implementation team, shorten the project implementation time, increase quality and reliability, and contribute to improving work productivity, by promoting internal cooperation and the work spirit of employees.

3- Why do companies need project management positions?

Businesses need project management to avoid making the following mistakes when implementing projects:

3.1- The objectives are not clear

A project is a process involving many different activities to achieve a certain goal within a certain time frame. However, in many cases the data, requirements and problems to be solved in a project are very vague and have nothing to do with each other.

Then, by applying proper project management methods, you can solve the problem and find the problem that needs to be solved. Thanks to this, the project will avoid the situation of lack of clear objectives.

3.2- Resources are not guaranteed

The resources to carry out a project can be human, material, financial, equipment, etc. If you don’t do project management, it will be difficult to fully calculate the resources needed to complete the project.

In the meantime, you can control this problem well by listing all the resources needed for the project and assessing their importance and status. At the same time, you should also prepare a backup plan in case there is a shortage or loss of resources.

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3.3- High risk

Projects often face many risks during their implementation. If companies do not pay attention to this, the risk rate will increase and the project will face a greater risk of failure.

3.4- Poor product quality

Product quality is one of the important issues that you need to make sure meets your expectations. However, if the project is not managed effectively, product quality control will also be neglected. As a result, the products produced will be of poor quality.

3.5- Stagnation of the project

Every project has a lot of work to do. Therefore, the absence of a specific project management process will make the process of executing work within the project not very smooth and convenient.

When the job is not done correctly, it can result in a longer processing time. This causes the project to be delayed and it is likely that the project cannot be completed within the planned time frame.

4- Difficulties in project management

Project management seems simple, but in reality there are many issues you need to pay attention to. Moreover, you also have to face many difficulties while managing projects.

Here are some difficulties you may encounter during the implementation of the project:

4.1- Unable to manage project team members

Human resources in projects are a very important factor. But it is not easy to assign work suitable to the abilities of team members.

In fact, many project managers don’t know how to effectively manage their teams and get the most out of them. Difficulties also come from connecting and communicating with group members.

4.2- Difficult to fully understand the scope of the work

In a project, tasks often fluctuate over time. Therefore, managers must clearly understand their work and manage changes related to it. At the same time, they must clearly understand how their decisions will affect the project budget and schedule.

However, doing this well is not easy. Most project managers face many difficulties in understanding the work on time and in managing the problems that arise from it.

4.3- Establish the work schedule

Project progress helps managers understand and complete the work according to the correct process. It is also an important factor determining the success of the project.

However, project managers often cannot understand the whole project, do not know what the parties involved in the project need, and cannot know what is happening if they are not really paying attention.

4.4- Conflicts and misunderstandings in the project

The emergence of conflicts and misunderstandings in a project is difficult to avoid. People easily make mistakes and fall into conflicts when their personal ego is too big.

Initially these are only minor conflicts, but if not dealt with effectively they will become increasingly serious and very difficult to resolve satisfactorily.

In short, project management is not an easy task. You will encounter many difficulties in project management. However, the excellent results brought by project management have an important influence on the success of the company.

Hopefully, through this article by Ms. Uptalent, readers will understand what project management is and why companies need to manage projects. At the same time, you can also apply the information in the article to manage the project as efficiently as possible. Good luck!

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