Roles, functions, examples and guidelines for becoming a successful manager

Vai trò, chức năng, ví dụ và hướng đi trở thành nhà quản lý thành công

Managers are an important factor in the success of every organization and business. They have important and complex responsibilities and are responsible for the overall performance of the entire organization.

To better understand the role, functions and factors that make a good manager, please read the article below by Ms. Uptalent!

CONTENTS:
1- Why are we called manager?
2- The role of managers
3- Functions of managers
4- Example of manager
5- What makes a manager successful?

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1- Why are we called manager?

Any business or organization that wants to survive and grow must manage its daily activities well to achieve specific goals. And the person responsible for controlling and directing these activities is collectively called the “Manager”.

The basic duties of anyone in a management role typically include:

– Planning objectives and strategies.

– Make an action plan.

– Coordinate and lead a team of staff.

– Supervisors.

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– Control the use of resources.

– Check the work results of employees.

Director

2- The role of managers

Managers are generally highly qualified and experienced people. They therefore often have to assume important responsibilities within an organization.

Below are the main roles that managers often have to fulfill:

2.1- Make decisions

It is this point that creates a clear difference between employees and management. Depending on the extent of the powers and responsibilities to be assumed, the management will have the right to make decisions on a certain aspect, aspect or may make decisions on all issues.

As a manager, you will certainly have to dare to make decisions and be ready to take responsibility for the results obtained. It is a very difficult task because not everyone has the courage to assume the consequences of the decisions made.

2.2- Establish connections

Managers are the most important people in the organization. They are responsible for leading and managing a group, department or the entire company or organization. Therefore, communication and relationship building is an important part of their job description.

Internally, management will have to go about it skillfully to maintain a harmonious relationship between employees. In foreign affairs, they are the face of the company and the department they lead.

2.3- Communicate information

The person responsible for management in businesses and organizations acts as an intermediary transmitting information and connecting leaders at lower levels with subordinate employees. They will receive information from senior leaders and be responsible for conveying it accurately and completely so that employees can understand and implement it correctly.

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Senior

2.4- Build a collective spirit

Being a manager means you can’t have too much ego or be too arrogant. In return, you will need to be open, flexible and willing to communicate with people.

If you do it well, you will easily create a united team and can ensure that work progress and efficiency are always optimal.

2.5- Ensure the working conditions of employees

Company employees cannot perform their jobs effectively if they have to work in an environment lacking tools and supplies or if they have to work in unsafe conditions.

It is therefore the responsibility of management to ensure that all necessary elements are provided so that employees can easily perform their jobs.

2.6- Staff training

Managers are experienced and have a wealth of professional knowledge. Therefore, one of their common roles is the training and supervision of staff.

This is considered one of the responsibilities that must be taken seriously, as it can help companies build and maintain the quality of human resources and ensure that they meet the requirements of selecting a management team that will succeed them.

3- Functions of managers

The management levels in a company have the following 5 main functions:

3.1- Planning

Any business or organization that wants to operate effectively must clearly define the objectives to be achieved and use resources appropriately. This determination of goals and how to achieve them is called planning.

Depending on the level of each manager, the importance of planning will be different. For senior managers, this is the most important task, it takes up most of their working time.

Duties of Managers

3.2- Organization

After planning clear objectives, managers will need to assign appropriate work to their subordinates. The top priority they need to pay attention to is assigning work to the right people to ensure that goals are achieved as planned.

In large companies, the human resources apparatus is well organized, so that managers only need to assign work, provide support where necessary, monitor and adjust in case of unusual fluctuations.

In the case of newly hired employees or interns, managers have the responsibility to combine training and work assignments to ensure they can perform their tasks well.

In addition to assigning tasks, managers must also ensure that they always closely monitor and supervise the work process of subordinate employees. This ensures they can quickly spot errors and make adjustments.

3.3- Leadership

Leadership is a very complex function at the management level. It includes many different activities and has a strong influence on staff.

Through the leadership function, managers can guide and instruct their subordinates on how to perform their jobs effectively and ensure the achievement of set goals.

According to experts, a manager with good leadership ability must be someone who has a flexible behavior and knows how to communicate and motivate his employees at work. At the same time, it is also a factor that determines the level of trust and respect employees have towards the manager.

3.4- Check

The control function at the management level includes measuring work performance and the progress of activities and projects.

By conducting regular check-ins, managers can quickly detect unusual incidents, employee laziness and risks of collective division, and quickly resolve and manage problems.

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3.5- Monitoring

The supervisory function requires managers to regularly closely monitor the job performance and activities of staff. This is of great importance as it ensures that employees always carry out their work according to the plans and strategies defined in advance.

Senior

4- Example of manager

Manager is just a common term for people who take on leadership roles and manage activities in companies and organizations. In fact, the management team will be divided into different levels, each level takes on specific tasks and has a title appropriate to the role in charge.

You can refer to some examples of management levels below to see clearly:

4.1- Senior executives

Senior are those who have the right to make decisions on long-term and highly strategic issues of the organization. They also bear the highest responsibility for the performance and success of an organization.

Normally, senior managers of companies are often known by titles such as general manager, director, deputy general manager, assistant director,…

4.2- Mid-level managers

Middle managers middle management level. They are responsible for managing a number of junior managers and reporting to senior levels of management.

The tasks of middle managers are often related to managing activities in functional units and departments of organizations and companies.

Common mid-level management positions include department head, department head, deputy department head, store manager, factory manager, faculty dean, etc.

4.3- Basic managers

Base management is responsible for implementing plans established by higher-level management. Additionally, they are not responsible for overseeing any other level of management.

Common basic management positions such as team leader, team leader, foreman, production team leader, sales team leader,…

Successful manager

5- What makes a manager successful?

A successful manager must meet the following important criteria:

5.1- Have in-depth professional knowledge

Professional knowledge is essential for managers. This helps them to perform their jobs effectively and be able to lead and guide their subordinates.

Additionally, having a good knowledge base also helps them gain the trust and respect of employees.

5.2- Exceptional leadership ability

Leadership ability is a success factor for any manager. In fact, good managers are always people with excellent leadership skills. They receive trust and love from employees and always know how to motivate their subordinates to work more efficiently.

5.3- Master of communication and negotiation

Excellent managers always know how to communicate very well with their superiors and subordinates. They always know how to achieve optimal efficiency in the communication process.

Additionally, these people also have great negotiation skills. They are always aware of everything and can find the optimal solution to any problem.

5.4- Be a person with a great sense of responsibility

This is an extremely characteristic quality of good managers. Because their primary role is to make decisions and dare to take responsibility for all the results obtained.

If you just listen, you will probably think that a sense of responsibility is just a normal thing, everyone who goes to work must have it. But for a member of the management team, this is required at a very high level. This shows courage and the ability to take on great responsibilities as a manager.

Above are some shares about managers that Ms. Uptalent wants to send to readers. I hope this article has helped you understand who managers are and their functions and roles in organizations and businesses.

Remember that the process of becoming a good manager will not be simple or easy. To be successful, you must have clear goals and do your best in your career. I wish you continued success and achieving your goals soon.

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