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What is training? Roles and stages of staff training

Training là gì? Vai trò và các bước training nhân sự

Currently, training has become an important activity for all businesses. So, do you clearly understand what training is? Popular forms of training? And what are the steps to carry out the training? Let’s discover the training activities through the following article by Ms. Uptalent.

3.1- Training through regular meetings (Internal session)
3.2- On-the-job training
3.3- Training instructions (Mentoring)

4- Steps in staff training

4.1- Identify training needs

4.2- Develop the training process

4.3- Implementation and evaluation
5- To note when training new employees

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1- What is training?

Translated into Vietnamese, formation means “training”. This term is currently used to designate short-term training courses aimed at equipping or improving the knowledge, skills and operations necessary for one or a group of employees. After the training, these employees will have a better understanding of a particular field or profession.

Companies often organize training activities when they recruit new employees or change personnel for a given project. When participating in these courses, employees will receive all relevant materials and instructions.

In addition, the training courses are also designed to meet the requirements of the company, the learning capacity of the employee and the qualifications of the trainer. As a result, each training program will take place over a different period of time.

Through training activities, company employees can fill knowledge and skill gaps to work more effectively. So it’s not too difficult to understand that more and more companies are interested in what training is and are looking for ways to apply it to increase their competitive advantage over their competitors.

2- The role of training

Currently, training activities are focused on business development due to the important roles they bring to both businesses and employees.

2.1- For businesses

First of all, we see that training activities play a very important role for companies. The reason is that it will help companies screen human resources, assess employee capabilities during the probationary process and become the basis for decisions regarding recruitment, appointment or other related matters.

In addition, training programs also help to improve the quality of personnel throughout the company, improve work performance, stabilize the organizational structure of the company, build a professional work style and minimize errors and omissions that may occur.

2.2- For employees

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Training activities provide many practical benefits to new and long-term employees alike. As following:

+ With new employees

The training process will help them quickly become familiar with the work environment, understand the work they must perform, and increase their ability to meet the job requirements. At the same time, it is also a good opportunity for them to show their talents and have the opportunity to become official employees.

If you are already an official employee, this training will help improve work efficiency and the ability to work in a team. It is also an opportunity for them to be recognized and become one of the company’s outstanding talents.

+ With long-term employees

In the case of an employee who has worked in the company for a long time, training activities will help refine their skills and improve their professionalism. At the same time, this employee is also exposed to new trends and knowledge. Thus, they will become more professional, will have better expertise and will be able to quickly understand new trends.

We see that training activities bring numerous benefits to both companies and employees. It is therefore gradually becoming an essential activity if a company wishes to develop strongly in the long term.

3- Form of training

In fact, there are many different ways that companies can organize employee training. Below are the most common forms.

3.1- Training through regular meetings (Internal session)

This form of training is considered the most popular due to its high level of efficiency and significant time saving. So with this form, what is the way to organize the training?

Normally, when applying this form of training, companies integrate problems into periodic meetings. This could be a weekly, monthly, quarterly or annual meeting.

This form of training has the great advantage of being able to help employees quickly acquire practical knowledge and resolve existing problems. At the same time, companies save a lot of time and money on training.

3.2- On-the-job training

You can simply understand this as a form of “hand holding”. This form is very suitable for professions that require high practical elements.

To better understand what on-the-job training is, you can imagine it in the following way: companies will organize themselves so that their employees are trained to work directly or so that their employees participate in real company projects .

This form creates favorable conditions for employees to be exposed and adapt to the real working environment. However, to organize this form of training, companies must plan and schedule specific and in-depth training. Any inadequacy in the training organization process can affect the overall progress of the work.

3.3- Training instructions (Mentoring)

This form is suitable for training employees with little experience. Specifically, companies will have experienced employees or experts closely follow, guide and support less experienced employees.

During the training process, the trainer will help less experienced employees better understand work methods and processes and make necessary adjustments to help them work better. This form is therefore very suitable for new graduates who lack a lot of practical experience.

4- Steps in staff training

Currently, staff training generally takes place in 3 stages:

4.1- Identify training needs

For training to be as effective as desired, the first thing companies must do is clearly identify the topics that require training and the purpose of the training. If you do it right, your company will easily develop the most reasonable and effective training program.

At this stage, the training department should specifically identify the group of employees who need training and contact leadership at all levels to make decisions related to training needs. Based on what is determined, the training department will design an appropriate staff training program.

4.2- Develop the training process

After identifying training needs, companies will need to develop a specific and clear training plan including the following important content:

– Name of the training program.

– Objectives to achieve after the training.

– Employees requiring training.

– Departments and staff in charge of training activities.

– Content and form of the training.

– Organize time, location and estimate costs of training activities.

– Others contain.

4.3- Implementation and evaluation

At this stage, companies must notify the content of the training plan they have created to the relevant departments and divisions. This is intended to help employees clearly understand the objectives and values ​​that the training program will provide them with.

Additionally, companies should also evaluate the results after each training program. This evaluation must be based on previously set objectives to determine the level of effectiveness and propose appropriate corrective measures for future training sessions.

5- To note when training new employees

After understanding what training is and the steps you need to take to achieve peak efficiency, you should also keep a few additional things in mind when training new employees:

– Find out what the training objective is, then prepare a training plan.

– Request the human resources department to provide complete information on policies and regulations related to accepting new employees.

– Design creative training content for new employees, tailored to employee qualifications and job characteristics.

– Screening and selection of potential new employees to improve training effectiveness.

– Improve the quality of human resources management and regularly evaluate and screen company personnel.

– Focus on remuneration policies to create a link between employees and the company.

– Apply technology to storage to save time in processing procedures and paperwork related to training activities.

So, Ms. Uptalent has just shared with you some information you need to know about corporate staff training. Hopefully, with what Uptalent shares, you will clearly understand what training is and be able to apply it to your company’s training activities. Good luck!

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